The Ease of Contract Lifecycle Management with GenAI

Contract lifecycle management (CLM) is a critical function that influences risk mitigation, cost control, and regulatory compliance. Yet, many businesses relying on systems like Oracle PeopleSoft, EBS, JD Edwards (JDE), or Ellucian Banner still wrestle with manual, fragmented processes.

The result?

Missed deadlines, compliance risks, and lost revenue. These inefficiencies can weaken trust with suppliers, delay strategic initiatives, and cause bottlenecks that spread across departments. Without an effective solution, organizations risk falling behind competitors who have embraced automation and AI-powered tools.

Let’s break down the core challenges of contract management and see how AI-powered solutions like AstuteCLM are changing the game.

The Hidden Chaos in Contract Management

For many organizations, contract management is a complex web of emails, spreadsheets, and manual approvals. Each step introduces delays and opens the door for costly human errors.

Without an automated system, businesses struggle to:

• Track contract versions and key dates
• Ensure regulatory compliance
• Streamline supplier interactions

Even simple tasks, like finding a specific clause or tracking a renewal deadline, can turn into hours of frustration. These inefficiencies not only waste valuable time but can also lead to missed opportunities, strained relationships, and regulatory penalties. When contract data is scattered across systems and handled manually, the risk of oversight grows exponentially.

GenAI brings order to this chaos by automating workflows, surfacing key insights, and enhancing security. By replacing outdated processes with AI-powered automation, businesses can transform contract management into a streamlined, strategic function that drives growth and resilience.

Common Challenges in Contract Management

Despite its importance, contract management remains filled with obstacles that prevent businesses from operating at peak efficiency. Manual processes, fragmented systems, and limited visibility turn contract handling into a bottleneck rather than a business enabler.

Addressing these challenges is essential for organizations aiming to reduce risk, boost compliance, and speed up contract cycles. Let’s explore these common pain points and how GenAI can resolve them.

Manual Processes Are Slow & Error-Prone

Organizations often rely on outdated methods for contract management, such as email chains and spreadsheets. These manual processes are not only slow but also prone to human error, leading to misplaced documents, approval bottlenecks, and inconsistent terms.

GenAI Fix: Automation streamlines contract creation, review, and approval. Businesses can cut cycle times and eliminate errors by using AI to handle routine tasks.

Finding the Right Contract Information Is a Nightmare

Searching for a specific clause or renewal date in a sea of unstructured ERP data can be frustrating and time-consuming. Missed deadlines or overlooked obligations can result in lost opportunities or compliance breaches.

GenAI Fix: Intelligent search and AI-powered contract summarization make it easy to find relevant contract details, helping teams act faster and stay compliant.

Compliance & Risk Management Gaps

Poor version control, forgotten renewals, and non-compliance with industry regulations can expose organizations to serious legal and financial risks.

GenAI Fix: AI-powered risk assessment flags compliance violations, deviations from standard terms, and hidden liabilities, reducing exposure and improving risk management.

Poor Integration With ERP & Supplier Portals

Disconnected CLM tools that don’t integrate well with ERP systems lead to duplicated work, data silos, and sluggish contract execution.

GenAI Fix: AstuteCLM integrates seamlessly with Oracle ERP and Ellucian Banner. It centralizes contract data, synchronizes with supplier portals, and streamlines vendor management.

Contract Negotiations Are Inefficient

Legal teams often spend hours redlining and negotiating contracts without data-driven insights to guide decision-making.

GenAI Fix: AI-driven negotiation insights suggest optimal contract terms, flag potential risks, and accelerate approvals based on historical data and best practices.

Lack of Secure Digital Signatures & Authentication

Many companies still rely on paper-based processes or use separate digital signing tools that don’t sync with their ERP systems, creating security vulnerabilities.

GenAI Fix: AstuteCLM comes with built-in DocuSign integration, plus secure access controls via OCI IDCS with SSO and MFA authentication.

AstuteCLM: The Future of AI-Powered Contract Lifecycle Management

AstuteCLM isn’t just a tool — it’s a complete AI-powered solution that addresses every stage of the contract lifecycle.

With AstuteCLM, businesses can:

• Automate contract creation, approval, and risk assessment
• Gain deep insights through AI-powered analytics
• Enhance security with integrated e-signatures and multi-factor authentication
• Empower suppliers with a self-service portal
• Seamlessly integrate with Oracle ERP and Ellucian Banner

Beyond automation, AstuteCLM continuously learns from contract data, refining its recommendations and helping organizations optimize contract terms over time. This adaptive intelligence reduces negotiation friction and empowers teams to make faster, better-informed decisions.

Additionally, the platform provides comprehensive audit trails, making it easy to demonstrate compliance during regulatory reviews. By centralizing all contract activities in one secure, AI-powered environment, AstuteCLM gives businesses the confidence to scale without compromising accuracy or oversight.

Experience AI-Powered Contract Lifecycle Management

Why struggle with outdated contract management processes when an AI-powered solution is within reach?

AstuteCLM simplifies contract handling, reduces risk, and accelerates execution — all while integrating seamlessly with your existing ERP system.

By embracing GenAI-powered CLM, businesses can not only streamline operations but also turn contract management into a strategic advantage. Faster approvals, reduced risks, and optimized contracts translate into stronger partnerships, improved cash flow, and long-term growth.

With automation handling repetitive tasks, teams can shift focus to strategic initiatives, like refining vendor relationships or negotiating better terms. Real-time analytics provide actionable insights, helping businesses proactively manage contracts and avoid potential pitfalls. Plus, a centralized system ensures transparency and accountability across all stages of the contract lifecycle.

The future of contract management is intelligent, secure, and seamlessly connected. Don’t get left behind.